Supplier Communication Letter for Invoice Submission

To our Valued Suppliers,

 

UNFI continues to look for ways to improve its interaction with its Suppliers. One such focus in working to ensure your invoices paid quickly. With the opening of our Accounts Payable Shared Services center in Lincoln, RI we are updating our invoice submission address, and wanted to share with you better options for invoice submission to ensure prompt payment. Please select the best option below for your organization:

 

Option 1 – Submitting Invoices to UNFI via Electronic Data Interchange (BEST)

Benefit: Real time notification of receipt and acceptance of invoice. Invoice is quickly sent to UNFI Accounts Payable for payment. 

Electronic Data Interchange (EDI) is an electronic confirmation process proven to be efficient and accurate for purchase order and invoice exchange.  Attached below is a copy of our EDI 850/875, 855, 810 and 824 technical specifications. Please provide these spec sheets to your EDI team or 3rd Party EDI Provider. We’re here to help set you up or answer questions at SupplierEDI@unfi.com.

 

If your company is not currently EDI capable, there are many reputable third-party suppliers. UNFI recommends working with either EDICT or SPS Commerce.  Both organizations are UNFI preferred EDI partners. If you utilize a different service provider, you must contact EDICT and request interconnect between our companies.

Option 2 – Submitting Invoices to UNFI via Email (GOOD)

Benefit: Invoice is quickly sent to UNFI Accounts Payable for payment.

Email invoices to us directly at UNFIAPInvoices@unfi.com. We use Kofax OCR (Optical Character Recognition) to automatically process your invoices.

 

To ensure fastest processing, UNFI requires one PDF file per invoice, but can you can send multiple invoices/PDFs attached to one email. Invoices must include UNFI Purchase Order (PO) number, with charge per product and allowance per product listed on separate invoice lines. Invoice lines sequential to UNFI PO lines allows for most rapid and accurate processing.

 

Option 3 – Submitting Invoices to UNFI via mail (OK)

For Suppliers who cannot transact through EDI or email invoices, we offer the option to mail invoices. The only acceptable address for mailing invoices is:

UNFI Accounts Payable

1 Albion Road

Lincoln, RI 02865

 

Invoices must include UNFI Purchase Order (PO) number, with charge per product and allowance per product listed on separate invoice lines. Invoice lines sequential to UNFI PO lines allows for most rapid and accurate processing.

 

 

If you have any questions on the above, please contact your Supplier Manager for assistance.

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